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3-14-18 Agenda

BOARD OF DIRECTORS

Regular Meeting

March 14, 2018

High School Library

6:00 PM Regular Meeting

7:40 Executive Session

AGENDA

 

I.

6:00 PM

CALL THE MEETING TO ORDER

 

 

 

II.

 

FLAG SALUTE

 

 

 

III.

 

MINUTES: February 28, 2018

2 mins

ACTION

 

IV.

 

APPROVAL OF AGENDA

2 mins

ACTION

 

V.

6:05 PM

CONSENT AGENDA

 Prepared by Stephanie McCleary and Art Clarke /

 Presented by Rick Thompson

 

5 mins

ACTION

 

 

Personnel

  • Classified resignation: Michael Dowling, CHS Head Football Coach

 

 

 

Accounts Payable

  • ASB Fund             #1130-1134                             $   8,338.14
  • ASB Fund             #1135-1139                             $      545.86
  • ASB Comp Tax     #201700077                            $        65.25
  • General Fund        #47732-47755                         $ 29,014.05
  • General Fund        #47756-47814                         $ 55,437.14
  • GF Comp Tax       #201700076                            $        75.97
  • Capital Fund         #156                                        $   5,973.00
  • Capital Fund         #157-158                                 $ 21,272.88

 

 

 

Payroll – February 2018

  • Warrants                #200579-200580                      $             .00    
  • Warrants                #68592-68606                          $154,425.14
  • Electronic Transfer                                                 $738,158.96

 

 

 

Policies Information

SBP 6505: Video Surveillance, 2nd Reading – Adoption

 

 

           

VI.

6:10 PM

 GOOD NEWS AND RECOGNITION

 Prepared and presented by Rick Thompson

10 mins

INFORM

 

 

  • Dr. Patty Maxfield, Center for Education Leadership
  • CHS swimmer, TJ Brennan, placed 20th in both the 200IM and 100 back stroke in the North Kitsap District Swim Meet.
  • Public Utility District limits electrical rate increases for school
  • School Retirees Appreciation Week, March 19-25

 

VII.

6:20 PM

  STUDENT DIRECTOR REPORT

  Prepared and presented by Renee Woods

5 mins

INFORM

 

VIII.

6:25 PM

PUBLIC COMMENT

 

10 mins

INFORM

 

 

The Chimacum School Board welcomes input from the public during the designated portion of tonight’s agenda.  Comments will be limited to three minutes per speaker. Only those who have signed in can be recognized by the Board Chair.  In accordance with the Open Public Meetings Act, the Board will not report to the public comments about items that are not on the agenda.

 

VIII.

6:35 PM

SUPERINTENDENT’S REPORT

Prepared and presented by Rick Thompson

15 mins

INFORM

 

A.

 

School Safety

The Superintendent will update the board about school safety.  This will include information about the Chimacum High School discipline climate and student walkouts.

 

B.

 

 

 

 

 

Preparing for the 2018-2019 Budget

Prepared by Art Clarke, Stephanie McCleary and Staff

Presented by Rick Thompson

The Superintendent will provide some perspective to balancing the budget and the process used to bring the board a balanced budget this summer.  The changes in state funding for public education, declining enrollment, and the board’s duty to adopt a budget will be addressed.

 

IX.

6:50 PM

BUSINESS SECTION

 

40 mins

 

 

     A.

Financial Report – February 2018

Prepared and presented by Art Clarke

 

ACTION

 

 

 

 

 

     B.

 

Demographics Report

Prepared and presented by Art Clarke

 

INFORM

 

 

Enrollment Trends and Projections was prepared by William L. Kendrick, Ph.D. of Education Data Solutions, LLC.

 

 

      C.

Transportation: Cooperative with Port Townsend and Brinnon

Prepared and presented by Art Clarke

INFORM

 

 

Mr. Clarke will update the board on the status of the inter-local agreement between districts, as well as possibilities of facility improvements.  He will also speak to the condition of the current transportation building (built in 1981 with necessary repairs needed).

 

 

       D.

School Bus Purchase

Prepared by Monica Mulligan, Randy Hauf, and Art Clarke Presented by Art Clarke

 

ACTION

 

 

Mr. Clarke will present a Transportation Vehicle Fund (TVF) Mid-Budget Status Report and Bus Purchase Plan.

 

 

     E.

Preview of Summer Projects

Prepared by Art Clarke and Henry Florshutz

 

INFORM

 

 

Mr. Clarke will provide an update for the board on capital projects to be accomplished this summer.

 

 

F.

Capital Projects Levy

Presented by Rick Thompson

 

INFORM/

ACTION

 

 

 

 

 

Board Representative, LuAnn Rogers, staff, and community members have met for several months to tour the schools and examine the state of district facilities.  The MENG report provided a roadmap for repairs. 

Chimacum School District has two chances in 2018 to pass a capital projects levy, August and November.  The district must file by August 7th for the November 6th election, thus the deadline for filing for a November election is before the vote count for the August election.  Advice of the bond attorney is to pass two resolutions at the same time and if election passes in August then the County Auditor pulls the November resolution.

 

 

1.      Resolution 2018-1

 

ACTION

 

 

By passing this Resolution, the board authorizes the county auditor to create an August 7, 2018 ballot to replace the existing capital projects levy.  The term is six years, and the rate per thousand dollars of assessed valuation is lower than the 2012 Resolution.  The election cost is expected to be shared.  This has been described as the first part of a facilities solution.  The proposal includes technology enhancements.

 

 

 

2.      Resolution 2018-2

 

ACTION

 

 

This Resolution enables the board to resubmit the measure if the August measure does not pass.

 

X.

7:30 PM

REPORTS BY INDIVIDUAL BOARD MEMBERS

Prepared and presented by Mike Gould and School Board Members

20 mins

INFORM/

ACTION

 

 

  • Community Linkages Through Volunteer        Coordination

           Policy 5630: Volunteers

 

INFORM/

DISCUSS

 

 

Increasing community participation in our schools.  This is a follow-up to recent retreats conducted by the Board.

 

 

            Policy 1820: WSSDA Board Self-Assessment

 

 

DISCUSS/

ACTION

 

 

  • Board Mission, Vision, and Goals

             A follow-up from the February 28 board meeting.

 

 

INFORM/

ACTION

XI.

7:50 PM

EXECUTIVE SESSION (Closed to Public)

15 mins.

INFORM

 

 

RCW 42.30.110: (g) To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee.

 

XII.

8:05 PM

ADJOURNMENT