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Payroll & Benefits Information

 

2016 Benefits Fair

Thursday September 8th - 3:00 pm - 5:00 pm

High School Library

 

Open Enrollment

Open enrollment for benefits is September 1st - 30th each year.  In order to have WEA Premera Blue Cross Medical, WDS Dental, or VSP Vision coverage effective for November 1st, you must:

1)  Complete a Benefit Selection form and submit to the Payroll Department by October 1st for your payroll deduction.

2)  Complete the on-line enrollment or enrollment changes through the WEA/Select Benefits on-line program by September 30th, 2016.

The District Benefit’s Book is available at the District Benefit’s Fair scheduled at the start of each school year and District payroll office.  You can also open and/or download a benefit book by clicking the following link:


Enrollment Upoint Website: http://resources.hewitt.com/wea
            **Access the Upoint website to complete your ENROLLMENT in your Medical/Dental/Vision benefit coverages

Enrollment Start Guide: WEA – Upoint - Quick Online Guide to Enrollment

Please complete the enrollment carefully.  Be sure to have birthdates and social security information ready when you enroll.

  • Medical Coverage is optional.  You can elect to enroll yourself only and/or any qualifying dependents.
  • Dental Coverage enrollment is mandatory if you qualify for benefits. 
    • This is a group plan and covers all eligible dependents, be sure to enroll all dependents in plan.
  • Vision Coverage enrollment is mandatory if you qualify for benefits.
    • This is a group plan and covers all eligible dependents, be sure to enroll all dependents in plan.


2016 -2017 - Plan – Summaries of Benefits & Coverage’s Medical \ Vision \ Dental:

Medical Benefit Information

WEA Benefits - Premera\Blue Cross Medical Information, Find a Doctor, Pharmacy information, 24-hr NurseLine information

Vision Benefit Information

Dental Benefit Information

Retirement

As an employee of Chimacum School District your retirement is through the Washington State Department of Retirement (DRS).  If you are already a member of the Washington State Retirement System - then you are placed into the Retirement Plan that you were last active in unless you change classifications.  

If you were in Plan 3, and you are new to the District, you will have to choose an investment percentage (%) when you start work.  The payroll department will be contacting you to do so with the appropriate forms.

If you are new to the Washington State Department of Retirement System - you have up to 90-days to choose which retirement system you wish to enroll in.  If you do not chose, then you will be defaulted into Plan 3 at Option A (5%) and the Self-Directed Investment Plan.  Please review the DRS Plan Choice Booklet link below for more information in making a choice.  The payroll department will contact you and provide the appropriate paperwork to complete your enrollment.


Pre-Tax Programs/Payroll Deductions

Flexible Spending Account (FSA) Program:  The Chimacum School District offers a Flexible Spending Account (FSA) program. The program enables you to set aside money on a pre-tax basis to pay for qualified health and dependent daycare costs. This is a reimbursement account program. For new hires at the start of the school year - completed enrollment forms must be returned to payroll by September 30th.  For late hires during the school year, completed enrollment forms must be returned to payroll within 30 days of hire.  If you are a current participant in the program and want to continue - you must re-enroll each year.  Completed re-enrollment forms need to be turn into the payroll department by September 30th each year.  If you do not re-enroll, your FSA account will be closed after the 90-day window to submit receipts for reimbursement has passed.


Washington State Deferred Compensation Program (DCP)The DCP program is a supplemental retirement savings program
(IRC Section 457 plan) that offers you the opportunity to invest money to augment your retirement. Minimum deduction to start your account is $30 per month.  This can be started and/or changed at anytime during the year. This is done through pre-tax deductions.  For additional information call (888) 327-5596 or click the link below.  If you choose to enroll, please return the enrollment form to the Payroll Department for processing. 


403(b) Plan:  The OMNI Group is our Third Party Administrator for the Chimacum School District’s 403(b) plan.  You can make pre-tax deferrals from your payroll directly to your 403(b) account.  This plan requires that you start a 403(b) with a qualified financial advisor, then set up the payroll deductions through the payroll office.  You can manage your 403(b) account on-line:  http://www.omni403b.com


Other Voluntary Insurance Coverage's

Other insurance coverages are available and are voluntary.  All costs are paid by the employee through payroll deduction.  Please contact the payroll office if you are interested in enrolling: 

  •  American Fidelity:  Salary Insurance - Long-Term Disability
  •  American Fidelity:  Salary Insurance - Short-Term Disability
  •  AFLAC:  Short-Term Disability Insurance, Cancer Insurance, and Accident Insurance
  •  Certificated Supplementary and Coaching Salary Schedules

    • Schedule B 2016-17: (pending) recognizes those teaching responsibilities which require an extraordinary amount of time with students during evenings or weekends as part of the required curriculum activities.
    • Schedule C 2016-17: (pending) Coaching Salary Schedule

    Miscellaneous Links

    • DRS – Washington State Dept of Retirement Systems (Retirement Plan Information, Booklets, Benefits)
    • IRS - Internal Revenue Service
    • NBS – National Benefit Services
    • OMNI - The Omni Group - 403(b) plan administration
    • PEBB – Public Employees Benefit Board
    • SSA – Social Security Administration
    • VEBA - Medical Reimbursement Trust
    • WEA Benefits - Premera\Blue Cross Medical Information, Find a Doctor, Pharmacy information, 24-hr NurseLine information